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Develop · One AI tool, one assistant per team

AI Assistant Setup

ChatGPT, Claude, Copilot or Le Chat, tuned to the work of each of your teams, with its rules of use and a gain measured at 30 days.

Indicative price
From €1,900 excl. VAT
Timeframe
2 to 3 weeks, then the 30-day review
Scope
One AI tool, one assistant per team
Request my free Flash Diagnostic See the price details
Example
Your AI toolchosen with you
One assistant per team
  1. Sales“Prepare a first draft of this proposal”
  2. Customer service“Suggest a reply to this customer, in our tone of voice”
  3. Administration“Summarise this contract and what to look out for”
a copy
Your reference documentsin your own account, outside the AI toolYours
Example: one assistant per team, in the tool chosen with you. Your reference documents stay in your own account; the tool only receives a copy, and you can switch tools without losing them.
The need01

Who is it for, and when?

An AI assistant writes, summarises or searches when someone asks it to. That person checks the answer and decides. With an AI Assistant Setup, each team gets its own assistant, tuned to its work.

  • Everyone on their own

    Your teams already use ChatGPT or Copilot, each on their own, often with personal accounts and no written rules.

  • Underused licences

    You already pay for AI licences, and few people really use them.

  • Answers that are too generic

    The answers are correct, but generic: the tool does not know your company, your line of business or your tone of voice.

  • A first step, with no development

    You want your teams to save time in the coming weeks, with no IT project and nothing to connect to your tools.

An assistant, for example

  • Sales: preparing the first draft of a sales proposal
  • Customer service: suggesting the answer to a customer’s question, checked before it is sent
  • Administration: summarising a contract, or writing up the minutes of a meeting
  • Human resources: writing a job advert from a job description

What if we did it ourselves?

You can open the accounts yourselves. What makes the difference is everything else: the right tool for your company, your reference documents (what your assistants need to know, in writing), a setup checked against each team’s real cases, and rules everyone understands. We put it all in place in two to three weeks, then measure the gain at 30 days; everything we write belongs to you.

The difference02

Assistant, automation or agent?

Three ways to hand work over to AI. What changes: who starts the work, and who decides.

  1. AI Assistant SetupThis offer

    You ask, it answers

    1. You ask
    2. It suggests
    3. You decide

    A first draft, a summary, a reply: the person who asked reads it, corrects it, then uses it.

  2. Task Automation

    The task runs by itself

    1. An email arrives
    2. The task is done
    3. In your tool

    Each time an email arrives, or at a set time: nobody has to start it, and there is nothing to decide along the way. The result goes straight into your tool.

  3. Process Agent · Business Agents

    The agent acts within your tools

    1. A request arrives
    2. The agent handles it
    3. You approve

    It takes charge of an entire process, decisions included, and lets you approve anything that commits your company.

The three often work together: your teams write with their assistant, and the work that recurs every week is handed to a Task Automation or an agent. The Flash Diagnostic tells you which one to start with.

Deliverables03

What you get

In two to three weeks: the tool chosen and set up, one assistant per team, clear rules, then the gain measured at 30 days.

  • The tool selection note

    The tool chosen, and why, in writing: what you already have, your data constraints, the cost of licences. It always includes a European option.

  • Your workspace, set up

    Business accounts, privacy settings in place, and the right permissions: everyone sees what they should see.

  • Your reference documents

    What your assistants need to know about your company, stored in your own account, outside the AI tool.

  • One assistant per team

    Tuned to its work through the instructions given to the AI, then checked against the team’s real cases.

  • The AI use charter

    What you can hand over to AI, and what never goes into it.

  • One onboarding session per team

    On the chosen tool and its assistant, with the team’s own examples.

  • The 30-day review

    The adjustments, then the measurement: who uses it each week, and the time saved on one or two tasks.

  • What we write belongs to you

    Your reference documents, the instructions given to the AI and the charter, in your own account (except the tool’s licences).

Basic scope: the analysis, the setup and one team’s assistant. Each additional team gets its own assistant and its own onboarding session.

A tool chosen with you, in writing

We start from what you already have: with Microsoft 365, it is often Copilot; with Google Workspace, Gemini; otherwise, ChatGPT, Claude or Le Chat. For your case, the selection note compares what each tool does for your teams, where it processes your data and what its licences cost each month.

Le Chat, from the French provider Mistral AI, is always included. And because we resell no licences, our advice does not depend on any provider: you make the call.

Tool selection noteExample
  1. What you already have
  2. Your data constraints, and where each tool processes your data
  3. The cost of licences, each month
  4. The European option
  5. The tool chosen, and why
Example: what the selection note compares. Yours is costed for your company, and the decision is yours.

Your reference documents belong to you: you can switch tools without losing them.

They are stored in your own account: in a GitHub repository where possible (an online space that keeps every version), otherwise in your company drive. The AI tool only receives a copy. What goes into them is decided with you, based on what is already written down.

Methodology04

Our method, step by step

Two to three weeks up to the last onboarding session, then the 30-day review.

  1. At the startAnalysis and choice of toolan interview with you, then with each team; the selection note, delivered in writing: you decide, then you buy the licences in your own name
  2. During setupConfigurationyour workspace, your reference documents, the AI use charter, then each team’s assistant
  3. In 2 to 3 weeksChecks and onboardingeach assistant checked against its team’s real cases, then one onboarding session per team
  4. 30 days laterThe 30-day reviewthe adjustments, then the measurement: who uses it each week, the time saved on one or two tasks

What we expect from you

  • Licences for the chosen tool, bought in your own name before setup
  • Your account administrator, or your IT provider, to set up access
  • One person per team, with real examples of their work
  • Someone who can settle a question when one comes up: nothing is left pending
Budget05

The price

The base price covers the analysis, the choice of tool, your reference documents, the AI use charter and a first team’s assistant. Each additional team has its own price, known in advance.

One assistant per team

Analysis, setup and one assistant, from€1,900 excl. VAT Per additional assistant+ €790 excl. VAT

Tool licences not included: you buy them in your own name, from the provider.

  • No licences resold, no commission: you pay the provider directly. The cost of licences is set out in the selection note, before you decide.
  • €190 excl. VAT per month: monthly support is offered with the setup, and €90 excl. VAT per additional assistant. It keeps your assistants and reference documents up to date when the tool changes, adjusts them, and reviews usage every quarter. It remains optional; if you take it, a 3-month commitment, then monthly.

What makes the price vary: the number of teams

  • 1 teamall your teams

One assistant per team: the first is included, and each one after that has its own price, known in advance. You count your teams yourself; their size does not change our price, only the cost of your licences.

Indicative prices, excluding VAT, for the basic scope described. Your price is agreed with you in the quote, before any work starts: it is guaranteed, with no surprises.

What makes the price vary

The framework06

A measured gain, a clear scope

What we measure

For each team: how many people use their assistant each week, and the time spent on one or two tasks chosen with you, measured at the start, then 30 days after onboarding.

Where the offer stops

  • An off-the-shelf AI tool, chosen with you, and one assistant per team: nothing is developed, and no tool is connected to another.
  • A task that should run by itself, write into another tool or run at a set time: Task Automation takes over.
  • Onboarding covers the chosen tool and your assistants, with each team’s own examples: it is not general AI training.
  • An inventory of all your uses of AI and a file of evidence for your clients: that is the AI Usage Audit. If you have already had one, we reuse its AI use charter, and the time this saves goes into setting up your assistants.

Your data

  • Where the tool processes it

    Where your data is processed depends on the chosen tool: the selection note states it for each tool compared, before you decide.

  • A European option, always

    ChatGPT, Claude, Copilot and Gemini come from American providers; Le Chat comes from the French provider Mistral AI. It is included in every selection note.

  • What never goes into the tool

    The AI use charter sets this out for all your teams. Your reference documents contain no personal data, and nothing is loaded into the tool without your agreement.

This is a deliberate choice: with an off-the-shelf tool, your data is processed by its provider. Our three sovereignty levels do not apply here; they cover what we put into service ourselves, an automation, an agent or a Company Brain. The three levels, explained

The follow-up07

What comes next

The 30-day review shows the useful next step, or that none is needed.

  1. Another team to equip AI Assistant Setup+ €790 excl. VAT per assistant
  2. Keeping your assistants up to date when the tool changes Monthly supportFrom €190 excl. VAT per month
  3. A task that recurs every week and could run by itself Task AutomationFrom €1,490 excl. VAT
  4. What your assistants know, extended to the whole company: the work already done is reused, and deducted from the quote Company BrainShared foundation from €9,890 excl. VAT, plus €3,900 excl. VAT per business domain
  5. Your assistants are enough Nothing more

Control, page by page

  • Governance

    Who decides, who approves, and how you stay in control of your agents.

  • Sovereignty

    Where your data goes, and how to require that it stays in France.

  • GDPR

    Personal data handled by the rules, from the design stage.

  • AI Act

    Complying with the European AI regulation, and being able to prove it.

  • Public funding

    The schemes that can reduce what you pay, and the application we prepare with you.

  • Routéo (another Synergetik site)

    Our free tool to choose an AI model by task, price and sovereignty.

Flash Diagnostic · free

Start with a one-hour interview, free of charge.

Free and with no commitment. The Flash Diagnostic tells you whether assistants are enough for your teams, or whether a task would be better off running by itself.

  1. 10 minan online questionnaire
  2. 1 han interview, on site or remotely
  3. 72 hyour written report
Request my free Flash Diagnostic Another question? Write to us